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Graduation Party Checklist

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Our Graduation Party Checklist will help you keep track of everything you need to DO for your graduation party.

We also have a Graduation Party Checklist for Supplies to help you keep track of everything you need to BUY for your party.

 

PRINT Graduation Party Checklist.

6 MONTHS OR MORE BEFORE THE GRADUATION PARTY:

_____choose a place and book it (home, outside, restaurant, recreational facility)

_____choose a date (same day as graduation ceremony, weekday, weekend)

_____choose a time

_____send save the date cards after you pick a date

_____decide on how long you want the graduation party – 2 hours or all evening

_____decide on how big of a graduation party; how many guests to invite

_____decide if you want to combine graduation party with another friend/ relative

_____start making an invitation list (you can start with your holiday list)

_____look for pictures to make a photo board and slideshow

 _____start collecting memorabilia (certificates, awards, newspaper clippings)

_____start assembling scrapbooks and photo boards

_____look for songs to add to the graduation slideshow

_____decide what type of food

_____contact caterers

_____get house repairs done

_____decide how much you want to spend; set a budget

_____decide if you want music or a band

 

6–8 WEEKS BEFORE THE PARTY:

_____start purchasing food & beverages, water, pop, liquor, beer

_____purchase decorations and other supplies

_____purchase paper plates, plastic silverware, napkins

_____rent tables, chairs, tents, linens

_____order invitations

_____order or make directional cards

_____make a hotel list for out of town guests

_____decide who to invite to graduation party and graduation ceremony

_____finish guest list and addresses

_____ask a friend to help

_____pick out music – iPod

_____order thank you notes

_____buy stamps

_____buy return address labels

_____buy cards and gifts for your graduate and friends

_____find a place for your pet

_____finish scrapbooks and photo boards

 

3-4 WEEKS BEFORE THE PARTY:

_____mail invitations

_____if you want an RSVP, include your phone number and email address

_____order cake

_____clean house

_____get lawn ready

_____find party outfit for you

 

WEEK OF THE PARTY:

_____order flowers to pick up the day of

_____make sure camera is ready and buy extra batteries

_____shop for last minute supplies

_____gather crockpots, coolers and supplies to get ready

_____instruct helpers

_____pick up food and beverages

_____wrap gifts for your graduate and friends

_____confirm delivery of rental equipment

_____talk to your graduate about your expectations during the party

_____ask friend if they will take pictures throughout the party so that you can visit

 

1 DAY PRIOR:

_____decorate

_____set up tables for decorations

_____start getting coolers ready

_____sweep the front entryway, driveway and garage, if you are using it

 

DAY OF THE PARTY:

_____pick up cake

_____pick up flowers

_____pick up balloons

_____get ice

_____get coolers ready

_____hang balloons outside

_____put sign outside

_____hang banner outside

_____take your pet to a friend/kennel

_____set out trash and recycling boxes

_____set up tables and chairs

_____give your graduate a big hug and let the celebration begin

_____take pictures of everyone as they come in the door with the graduate

 

AFTER THE PARTY:

_____clean up – have plenty of large trash bags

_____pay caterer and rentals

_____send thank you cards within 2 weeks

_____collect photos and save in photo album for good memories

Graduation Party Checklist for Supplies

PRINT Graduation Party Checklist for Supplies.

 

 _____sign in board or sign in book & pen

_____graduation centerpieces

_____graduation welcome sign or yard sign

_____graduation banner

_____entrance piece at door

_____balloon bouquets

_____balloons

_____décor & signs for buffet tables, entrance, cake table, gift table, sign in table

_____graduation ceiling decorations

_____graduation decorations for outside lobby area

_____easels for senior pictures

_____invitations

_____save the date cards

_____return address labels

_____stamps

_____lifesize caricature of the graduate

_____tables, skirts, tablecloths, linens

_____paper plates, napkins, plastic silverware, cups

_____graduation confetti, wristbands

_____pens

_____photo blow ups or posters

_____graduation photo books, graduation photo boards

_____graduation gift box

_____favors for your guests - personalized candy bars, personalized graduation pens, etc.

_____graduation slideshow or make your own

_____songs for graduation slideshow

_____gifts & cards for graduate and friends

_____ice, food & beverages

_____batteries for camera

Flying Graduation Hats Banner 30
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